Invitation, Format & Objectives

Invitation

• A Countryhouse community gathering, open forum, workshops
• On Friday, March 24, 2023, from 9:30am to Noon
• At the Gathering Place, in Fearrington Village, NC

Format

• Intro, Update & presentation by the President of the HOA, 5 Minutes
• Guidelines by the Workshop Manager of the HOA, 5 Minutes
• Update & presentation by The Roofing Committee, 10 Minutes
• Update & presentation by The Budget Committee, 10 Minutes
• Eight Round Table Open Forum Work Groups, 50 Minutes
• Break, Coffee, Beverages, Snacks, PB&J, Cookies & Milk, 10 Minutes
• Questions & Comments Reports from the Eight Round Tables, 45 Minutes
• Three Person Panel, Synopsis, Consensus, Issues to Resolve, 15 Minutes

Objectives, New Paradigms

• Provide owners an update on the Roof Repair and Replacement program.
• Provide a summary of the efforts made and work accomplished by the Board, The Roofing Ad Hoc Committee and the Finance & Budget Committee.
• Discuss the in-depth evaluations done of roof conditions, financial constraints and opportunities, options, and alternatives.
• Inform the community about the current & upcoming discussions, dialogs,workshops, and encourage owner/stakeholders participation.
• Encourage community engagement, input, and feedback so each owner can make informed decisions.
• Achieve a successful outcome through an open, creative, insightful, and successful dialog based on listening to the 200 owner/stakeholders.
• Develop and implement a frugal, rational, and affordable roof replacement strategy based on needs with community engagement and agreement.

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Why Attend?

The purpose of this event is threefold: to update you on the progress of the Roofing Committee, to discuss the financial solutions we are investigating, and to seek your guidance as we finalize options. After a presentation by the President, and the Chairs of the Roofing and Budget committees, here are some of the key questions & issues we will be addressing:

• Do you believe that roof replacement is the top priority for the community?

• Do you believe that affordability should be a major consideration in any roof replacement proposal? How do you define ‘affordable’?

• Are there specific worries or concerns relative to your own current situation that are causing vou the most stress or anxiety?

• What would be the most effective and convenient way for us to maintain regular contact and keep you updated on the progress or developments of this project moving forward?

Thank you for your time, attention, and participation.

Please consider wearing a mask at Countyhouse community gatherings as a precaution to help ensure the well-being of elderly or immunocompromised residents.

Thank you!

The following letter was sent to community members from HOA President, Larry Hicks:

Greetings neighbors!

In response to last summer’s concern of the initial roof funding proposal, your Board has opted for an alternative approach. This ‘revenue-based’ approach includes an in-depth assessment of roof conditions, plus a detailed exploration of financial constraints, options, and alternatives. With community engagement and agreement, the goal is to develop and implement an affordable roof replacement strategy.

In November, your Board charged two committees, the Roofing Ad Ho Committee and the Finance Committee, with this effort. The work of both committees has been making great progress. We have been keeping the community informed and engaged through updates at your monthly Board meetings. These updates are available in each month’s Meeting Minutes. Those in attendance at these meeting will note that they have been provided opportunities to ask questions and offer input and feedback as the discussion advances.

We are now at a critical point in our discussions and decisions, and we encourage your continued engagement.

We wish to provide a summary of our efforts to date and have a community dialog on how we bring this to successful fruition. You will be receiving additional information on this important discussion, and I ask that you consider participating. In the end, the direction that we will take will be informed by and agreed upon by the community.

Please Participate, Make a Difference

On behalf of the entire Countryhouse Board of Directors, we are looking forward to an open, creative, insightful, and successful conversation.

I hope to see you there.

Larry Hicks, President
Countrvhouse HOA

HOLD THE DATE: Friday, March 24, 2023, 9:30 – noon, Gathering Place